Organizing Tips For Avoiding Clutter!

Organizing Tips For Avoiding Clutter!

Article Outline

Learn the habits of organized people and follow these simple organizing tips to clear clutter.

  • 1. First Things First
  • 2. The Five Minute Rule
  • 3. The Five Habits For Permanent Order
  • 4. The Strategy For Permanent Order
  • 5. The Advantage Of Having A System
  • 6. Why You Must Stop To See Results

When you see a huge pile, you’ll place important documents somewhere else to avoid it getting mixed in a pile. You may not have time for that currently, and what happens? You continue to place things wherever there is space. A new heap forms. Now you have two piles.

Getting Organized Templates and Tips

This cycle continues, and this is how clutter forms.

Becoming an organized person will definitely help you save time searching for things. Apply these organizing tips shown below and you will find your environment clutter-free!

Organizing Tips- First Things First

Take this first step- Deal with the simplest things first such as your wallet, coins, letters or anything loose lying around your environment.

The Five Minute Rule

You don’t have to plan for one special day to go on a cleaning spree. Just spend five minutes a day clearing clutter. If you do this for one week, you would have spent more than half an hour clearing your environment! Imagine how many things would have been cleared just by applying the five minute rule.

Of course applying the Five Minute Rule is not effective if you keep dumping things around you. If clutter forms faster than you can clear it, than your efforts are not really reaping results. So to avoid clutter, you must have the five habits!

The Five Habits For Permanent Order!

• Always place things back where they belong

• Consistent use of your calendar. Mark down important dates for completing tasks. This way you get things done by the date and you don’t let it accumulate until it forms a huge pile!

• Don’t be afraid to throw things away! Whatever things that you will not use in the future does not belong anywhere else other than the waste paper basket

• Of course, for things that can’t be thrown away, reserve a special box file to keep things in. This way, clutter will NEVER form.

• Have a system. You will learn this below.

The strategy for PERMANENT order!

Take more baby steps. You don’t have to allocate time to arrange your suspension file. Try this method, every time you are searching for something, just take one piece of document that you have dealt with and throw it away. If you have expired vouchers or documents that contain obsolete information, make sure that goes into the bin.

If you have read how to organize your office files, you will know that it is important to have a system. And this system is to have two suspension files, one for temporary documents and one for permanent documents.

You will see that your suspension file for temporary documents will always be organized, without allocating time organizing it every week. And most importantly you never will have HEAPS of paper lying on your desk!

Any activities postponed to next year? Yes, you’ve guessed it, put it in your suspension file for long-term documents. Lock important dates into your to-do list and place it right in front of your ‘long-term suspension file.

Remember, you’re suspension file for temporary documents is only for short-term documents, don’t let it fatten up! If the content swells up and causes things to overflow, you will find yourself bogged down again. Keep things organized with simple little actions.

The Advantage Of Having A System

The advantage of having two files is that when you can’t deal with the thing immediately, you do not place it on your desk, floor or shelf. This helps to avoid clutter. When you have piles of things on your desk sometimes it can affect your mind and stress may occur.

When everything goes into the suspension file for temporary documents, you will find that you are constantly reminded to deal with it. As your suspension file for temporary documents thickens, you will know that it’s time to deal with some things. If it’s in a pile, you might just say ‘I’ll deal with it later’.

Stop! And You Will See Results

Here is another organizing tip on how to deal with this problem. Your first habit is to STOP! Stop looking for the ‘perfect’ solution to get organized. Just start tackling the problem immediately. If you see a pile of paper, deal with it in small baby steps. You could first get your suspension files ready. Label them accordingly. If you have a thick pile of paper, divide it into five separate piles, and deal with them one by one, start with the first small pile today. You don’t have to deal with everything today, but take your first step. You will find yourself clearing out the unnecessary junk that used to be impairing your motivation!

So where do you begin?

• De-clutter your desk first! This will free you from distractions as you do your work!

• Get a calendar TODAY and use your calendar frequently.

• Get a notebook to jot down your important appointments; use it all the time from today. Don’t rely on your memory!

These organizing tips should help you avoid clutter and free up your time searching for things. It is well worth the effort to spend some time getting organized, than to spend time looking for things when you need it.

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